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Purchase Ledger - AP Assistant

London, United Kingdom

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Overview

Support the UK Finance Team with timely and accurate processing of data to impact the provision of the management accounts and management of working capital. The role covers two UK entities with the possibility of taking on more. Actively seek and implement efficiency improvements to processes. Flexible working allowed.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications in a job description. Our top priority is finding the best candidate for the job and if you are interested in the position, we would encourage you to apply, even if you don’t believe you meet every one of the qualifications below.

Responsibilities

Management of Expenses:

  • Checking expense claims are valid and receipts are present and correct
  • Coding and processing expenses

Supplier invoices:

  • Set up new suppliers in line with internal control process
  • Matching invoices to Purchase Orders and entering into the system before payment
  • Escalate any invoices which do not match a Purchase order, dealing with as directed including liaison with the supplier and internal client service team
  • Process twice monthly invoice payments via BACS

Month End:

  • Review of WIP costs and preparation of prepayments journals
  • Preparation of bank reconciliations
  • Supplier reconciliations as required
  • Credit Card reconciliations

Other Duties:

  • Seek out and implement process improvements
  • Reporting on and chasing up missing timesheets
  • Ensuring exchange rates are updated on the intranet and finance system
  • Ad hoc duties as requested

Qualifications

  • Previous experience in an accounts payable role, preferably in a global company
  • Minimum of GCSE Maths and English – Grade B and above
  • Ability to work within and as part of a team
  • Knowledge of Excel
  • Good communication skills – both verbal and written
  • Strong attention to detail
  • Ability to work to deadlines

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